Creating rooms

Create rooms that are accessible in Infor EAM and Infor HMS when the two products are integrated.

Note: If the rooms were created in Infor EAM you may edit the rooms on this form. However if the rooms were created in Infor HMS you cannot edit the rooms on this form. To edit the rooms access the room records on the Rooms form in Infor HMS.

To create rooms:

  1. Select Equipment > Rooms.
  2. Click New Record.
  3. Specify this information:
    Property
    Specify the property to which the room belongs.
    Room
    Specify a room number to identify the room, and then specify a description of the room in the adjacent field. The system automatically populates Building, Wing, Floor, and Exposure.
    Note: Location information (Building, Wing, Floor, and Exposure) is only available when Infor EAM is integrated with Infor HMS. It is not possible to track this information in a stand-alone Infor EAM environment.
    Room Type
    Select the room type, such as King or Queen.
    Unit Type
    Select the unit function type of the room, such as Guest Room or Suite.
    Status
    Select the status of the room.
    • In Service
      Assigned when a room is in place and operating within the business organization.
    • Withdrawn
      Assigned when a room is no longer available for use. The system automatically populates Withdrawal Date.
    Commission Date
    Select the room's installation date, or date the room will be counted in inventory.
    Maximum Guest Count
    Select the maximum number of guests the room will accommodate.
    Phone Number
    Specify the phone number of the room.
    Key Number
    Specify the key number of the room.
    Assigned To
    Specify the person responsible for the room, this is typically housekeeping or building maintenance personnel.
    Out of Service
    Select to exclude the room from being displayed in lookups.
    Accessible
    Select if the room is accessible to persons with disabilities.
    Non-Smoking
    Select if the room is designated as a non-smoking room.
    Name
    Specify the first, middle, and last name of the guest.
    Note: Guest information such as Name, VIP Status, Email Address, and Guest Phone Number is only editable from Infor HMS when operating in an integrated environment with Infor EAM. This guest information cannot be manually specified when operating in standalone Infor EAM.
    VIP Status
    Select the guest's VIP status.
    Email Address
    Specify the email address of the guest.
    Guest Phone Number
    Specify the guest phone number.
    Square Footage
    Specify the square footage of the room.
    Number of Beds
    Specify the number of beds available in the room.
    Number of Baths
    Specify the number of bathrooms available in the room.
    Kitchen
    Select the type of kitchen the room includes. Your options are Central, None, Shared, or Private.
    Living Room
    Select the type of living room the room includes. Your options are Central, None, Shared, or Private.
    Open Bay
    Select if this room is designated as an open bay.
    Facility
    Specify the facility to which the room belongs. The system automatically populates Facility Parent when one exists in the facility structure.
    Cost Roll-up
    Select if the costs should roll up to the facility.
  4. Click Save Record.