Creating vehicles

Create and maintain vehicles for hospitality properties.

To create vehicles:

  1. Select Equipment > Vehicles.
  2. Click New Record.
  3. Specify this information:
    Property
    Specify the property to which the vehicle belongs. The system automatically populates Type.
    Facility
    Specify the location where the vehicle is stored. The system automatically populates Facility Parent.
    Vehicle
    Specify a unique code identifying the vehicle, and then specify a description of the vehicle in the adjacent field.
    Status
    Select the status of the vehicle. For example, select In Service to indicate the vehicle is in service. The system automatically populates Withdrawal Date if Status is Withdrawn.
    Commission Date
    Specify the date the vehicle was commissioned.
    Driver
    Specify the driver to assign to the vehicle.
    Driver Phone Number
    Specify a phone number to contact the driver.
    Assigned To
    Specify the person responsible for the vehicle, typically the maintenance personnel.
    Vehicle Value
    Specify the monetary value of the vehicle, generally the purchase price.
    Documoto Book ID
    Specify a specific Documoto Book with which to associate the vehicle.
    Accessible
    Select if the vehicle is handicap accessible.
    Non-Smoking
    Select if the vehicle is a non-smoking vehicle.
    Out of Service
    Select to prevent the vehicle from displaying in lookups.
    Manufacturer
    Specify the manufacturer of the vehicle.
    Serial Number
    Specify the vehicle's serial number.
    Model
    Specify the model of the vehicle.
    Cost Roll-up
    Select if costs should roll up to the vehicle's associated facility.
  4. Click Save Record.