Defining systems

Organization

Specify the organization to which the system belongs if you use multi-organization security.

System

Specify a unique code identifying the system, and then specify a description of the system in the adjacent field.

Note: If the AUTOANUM installation parameter is set to YES, the system automatically assigns the system number if the System code is not specified.

Department

Specify the system’s department. The system automatically populates GIS ID, Layer, Location X, Location Y, Map, and Map Org.

Type

Select the equipment type.

Operational Status

Select the operational status of the system.

Loaned to Department

Specify the department to which the system has been loaned.

PM WO Department

Specify the department responsible for the PM work order.

Note: If the Department for the PM Schedules and Maintenance patterns work orders are blank, the PM WO Department will be used to generate works orders. Otherwise, the Department will be used.

Status

The system defaults the Status to Installed, and this value cannot be changed. Specify the Equipment Details.

Class

Specify the class of the system.

Category

Specify the system’s category.

Note: If you specify a category for which calibration data has been defined, the system copies the calibration and test point data to the system.

Cost Code

Specify the system’s cost code.

Production

Select if the system is used in production.

Safety

Select to observe safety precautions when working with this system.

Profile

Specify the profile on which to base this equipment record. See Defining Equipment Using Profiles

Out of Service

Select if the system is not used.

Prevent WO Completion

Select to indicate that work orders for this system should not be closed.

System Level, Assembly Level, Component Level

Specify the VMRS codes identifying the system, assembly, and component associated with the vehicle. See Defining VMRS Equipment. The system automatically populates VMRS Description.

Commission Date

Specify the installation date for the system. The Commission Date defaults to the current date when you create a system.

Assigned To

Specify the person responsible for the system.

Meter Unit

Specify the system’s primary unit of measure.

Criticality

Select a criticality code to indicate the relative importance of the system to the overall production of goods or services for your organization.

cGMP

Select to indicate that the equipment is subject to cGMP standards.

Dormant Start

Specify the date on which the dormant period for any PM work orders for the equipment begins.

Dormant End

Specify the date on which the dormant period for any PM work orders for the equipment ends.

Reuse Dormant Period

Select to use the same specified dormant period for any PM work orders for the equipment on an annual basis.

Track Resources

Select to track the resources directly related to this equipment.

Sold/Scrap Date

Specify the date on which the asset is sold or scrapped. Specify the following Tracking Details:

Original Receipt Date

Specify the original receipt date.

Latest Receipt Date

Specify the most recent receipt date.

Original Install Date

Specify the original install date.

Latest Install Date

Specify the most recent install date.

Documoto Book ID

Specify a specific Documoto Book with which to associate the part.

Manufacturer

Specify the manufacturer of the system.

Serial Number

Specify the serial number of the system.

Model

Specify the model of the system.

Revision

Specify the revision of the system.

Variable 1, Variable 2, Variable 3, Variable 4, Variable 5, Variable 6

Specify the variables of the system. Specify the Call Center Details.

Calendar Group

Specify the calendar group for the system. The system automatically populates Calendar Group Org.

Penalty Factor

Specify the penalty factor for the system.

Minimum Deduction/Currency

Specify the minimum deduction allowed. Specify the following Hierarchy Details:

Penalty Factor

Specify the penalty factor for the system.

Service Delivery Matrix

Select to restrict work orders for this equipment to a pre-defined service delivery matrix.

Location

Specify the location of the system.

RCM Level

Specify the Risk Level and Risk Priority Number are automatically populated.

Equipment Length, Equip. Length UOM, Linear Ref. UOM, Ref. Precision, Geographical Ref., Inspection Direction, Linear Cost Weight, and Flow

Specify the linear equipment information. See Defining Linear Equipment.

Cost of Needed Repairs

Specify the cost of necessary repairs. The system automatically populates the currency.

Replacement Value

Specify the current replacement value for the equipment. The system automatically populates the currency.

Facility Condition Index

Specify the resultant FCI based on the maintenance details.

Cost of Needed Repairs/Current Replacement Value=FCI

Utility Bill Level

Select to mark the asset as having capabilities to record utility bills.

GAS Tracked

Select to set the equipment as GAS (Global Asset Sustainability) Tracked.

Note: If data exists on the Design Consumption or Actual Consumption forms, the equipment must remain as GAS Tracked.

Floor Area

Specify the floor area, and then specify the unit of measure for the floor area.

Estimated Revenue

Specify the estimated revenue the piece of equipment can generate.

Region

Specify the region for the equipment. The system automatically populates Region Org.

Primary Use

Specify the primary use for the equipment.

Year Built

Specify the year built for the equipment.

Service Life (years)

Specify the service life of the equipment.

Lock Reliability Ranking Values

Select to lock the reliability ranking values for the equipment on the Reliability Survey tab of the Equipment screen.

Note: If Lock Reliability Ranking Values is selected, the system will not allow the user to modify the reliability survey answers and calculate reliability ranking values for the equipment. The system also prevents the selection of equipment for update on the Batch Update Reliability Ranking Values form.

Reliability Ranking

Specify the reliability ranking code for the equipment. The system automatically populates Reliability Ranking Idex, Reliability Ranking Score, Reliability Ranking Values Out of Sync, Reliability Ranking Values Last Calculated, Reliability Survey Last Updated, and Reliability Ranking Setup Last Updated, after answering the reliability survey.

Vehicle Type

Specify the type of vehicle to associate with the contract and rental.

Rental Equipment

Select to indicate this system is a piece of rental equipment.

Rental Template

Specify the rental template to associate with the system. Rental Template Org. is automatically populated.

Contract Equipment

Select to indicate this system is a contract equipment.

Contract Template

Contract Template Org. is automatically populated.

If a review has been performed on the Safety tab, the system automatically populates Safety Date Review Required and Safety Reviewed By. If a review has been performed on the Permits tab, the system automatically populates Permit Date Review Required and Permit Reviewed By.

If a review has been performed on the LOTO tab, the system automatically populates LOTO Date Review Required and LOTO Reviewed By.