Defining purchasing contracts

Organization

Specify the organization to which the purchasing contract belongs if you use multi-organization security. The system automatically populates Status.

Purchasing Contract

Specify a description of the purchasing contract in the adjacent field. The system assigns a purchasing contract number after you save the record.

Status

Select a status for the purchasing contract.

• Unfinished

  Select if the contract is editable and has not been approved.

  Note: While system status is Unfinished, all fields are editable except Purchasing Contract, Organization, Supplier, Language, Currency, Printed, and Copy From.

• Approved/active

  Select if the contract has been approved. In order to be considered active, the contract may or may not be approved but the system date is in the range created by the start and end dates.

• Cancelled

  Select if the contract no longer effects purchase order changes.

Contract Class

Specify the contract class for the purchasing contract. The system automatically populates Organization.

Supplier

Specify the supplier for the purchasing contract. The system automatically populates Supplier Org., Language, and Currency.

Language

Select the language for the purchasing contract.

Currency

Select the currency for the purchasing contract.

Store

Specify the store to which items on the purchasing contract should be sent.

Person Responsible

Specify the name of the employee responsible for the purchasing contract.

Start Date

Specify the starting date for the purchasing contract.

End Date

Specify the ending date for the purchasing contract.

Supplier Reference

Specify the reference number for the supplier.

Contact

Specify the name of the contact person for the purchasing contract.

Copy From

Specify an existing purchasing contract to copy.

Note: The Copy From contract must have the same Currency as the new contract.

Renewal Date

Specify the renewal date for the purchasing contract.

Own Contract

Select if the contract originated internally. Leave unselected if the contract originated externally (with the customer).

Printed

Select to have the system indicate when the contract has been printed.

Note:  If you select the Printed checkbox, the Printed checkbox on the reports form will be populated.